5 Benefits of an Intranet Portal in Your Organization

1. Increased productivity for your teams

Ineffective communication impacts productivity according to 86% of executives. Having a dedicated employee communications platform streamlines information sharing. An intranet helps:

  • Reduce email use – did you know the average employee spends 3.1 hours a day on emails? An intranet provides more attractive options for company-wide sharing
  • Allow for quicker responses on small to medium issues – FAQs, helpdesk, and resources are accessible to everyone in one location
  • Make information easy to find – an intranet is a knowledge management tool to avoid information overload
  • Give your team access to all the tools and information they need to effectively perform in their role

2. Easy collaboration

From 55% in 2019 to 79% in 2021, the use of collaboration tools is rising. With the mass move to remote and hybrid work it’s no surprise. But whether your team is in the same location or not, a corporate intranet makes it possible for your team to:

  • Communicate freely – Contributors can share company news, Yammer communities and Microsoft Teams integrations make conversations seamless
  • Easily exchange ideas – Especially if your company intranet has a dedicated idea management tool
  • Share documents with one another – Every department can store key documents like HR policies and user guides
  • Complete work together – With an intranet on Office 365 you can collaborate in real-time
  • Interact with different teams and remain aware of what each team is working on.

3. Strong company culture

Easy collaboration and communication foster an environment for your team to interact and get to know one another, especially if you:

  • Incorporate a social element into your intranet – From social media feeds to recreating water cooler chats, the intranet is a social space
  • Use the intranet as a space to publish news and announcements – Avoid getting lost in overflowing inboxes, and post where employees will see the message
  • Communicate company culture – Keep culture alive, bring corporate messaging to the intranet
  • Recognize employees and teams – Give shout-outs, and keep everyone in the company aware of achievements

4. Secure knowledge management

In an era of information overload, the corporate intranet is a single source of truth for all company information. It provides one central place to store all your company documents, that are always up-to-date and can be accessed by anyone on your team.

Why is this so important?

It ensures that staff turnover doesn’t affect access to knowledge. Employees find the information they need to perform their jobs, especially with tools like search to help If you choose an intranet on Office 365, you can benefit from Microsoft security.

5. An engaged, connected workforce

A well-designed and modern corporate intranet transform the employee experience to promote efficiency, growth, innovation, and connection – all key ingredients of an engaged workforce.